How it works
Choose Your Bike
Most companies have a £1000.00 CycleScheme limit, however some have higher. Check with your employer for your limit. You can purchase a bike above your limit, we just require the remainder to be paid in full prior to collection of your bike.
Request Your Voucher
Contact us, or pop into store to request your quote.
We require certain pieces of information about you and your employer. Of course, we will not pass any of this info to any third parties. It's simply used to fill out your CycleScheme quote!
Hand Quote To Employer
Once we've issued your quote, forward it to your employer or HR department. They will then liaise with Cyclescheme and be issued a voucher.
Receive Your Voucher
Your Employer will provide you with your CycleScheme Voucher!
Forward Voucher to Us
Bring the voucher into store!
Receive Your Bike!
We will redeem the voucher before sending you on your way on your new bike!
How Does Cyclescheme Work?
From start to finish, here’s how Cyclescheme works:
Tax is a complicated machine, however thanks to Cyclescheme, saving money on a bike purchase is not.
The Cycle to Work scheme is all about getting you on a bike and saving you some money. Getting a bike this way will mean you save at least 25%.
If we could sum it all up in a few lines, they’d be these:
Choose a bike, hire it for a year, then snap it up for a fraction of what it’s worth. It's essentially buying something in installments from your employer, paying with your gross salary, meaning you don't pay income tax or national insurance on that amount.
Step 1 – Choose the right bike!
The most important element of switching to a cycle commute, is to spend a bit of time thinking about what you’ll need, there's no point getting a road bike if you're riding down muddy lanes, and you needn't ride a mountain bike if you're only going to use it in city traffic. Think about how often you’re planning on cycling, what route you’ll take, how far you’ll go and what accessories you’ll need. Of course, you're in the right place to get some expert advice. You can use the contact us form to ask these questions, should you need to, or pop into our store for a chat.
Step 2 – Submit your application
This is more straight forward than you'll think: Click through to our Cyclescheme quote request page, this will ask you for some information about you, your employer, the bike, accessories etc. We'll then put the bike aside with your name on it before filling out a quote form and emailing it your way.
Step 3 – Hand it to your employer
Hand this quote to your employer, so they can work their magic. They will enter the details onto the Cyclescheme business portal, receive an invoice, pay for the bike before receiving the voucher.
Step 4, 5 & 6 - Receive & exchange your voucher
With your application approved and paid for (by your employer) it’s time to exchange your Cyclescheme Voucher for your Cyclescheme package. Pop by the store, and we will get you fitted to your bike and on your way.
At this point your salary sacrifice and Hire Agreement will kick in. This means that for the next 12-months you’ll be paying a set amount from your salary each month in exchange for the hire of your Cyclescheme package from your employer – this is also where you make your income tax and national insurance savings (32% standard rate, 42% higher rate).
With a £1000 hire agreement, you will forfeit £83.33 per month from your gross salary. Therefore, you won't be paying tax or NI contributions on this amount. Meaning the amount you actually pay will be around 32% less, which equates to around £680.00.
Step 7 – End of Hire and transfer of ownership
When your Hire Agreement finishes, you make one final (small) payment, and you’re done!
Sounds confusing? It’s not! Your tax savings happen because your Cyclescheme package has been hired from your employer. To retain these savings, a further ‘transfer of ownership’ payment has to take place (or else the tax man will be on your back).
For a Cyclescheme package under £500 you’ll be paying 3% of the original value, and for a package over £500 you’ll be paying 7%. The bike then technically remains ‘hired’ for a further 36 months (but with no further monthly payments) until ownership is officially transferred to you at no further cost. This means a worst case scenario of a payment of £70 and saving of at least 25%.
For a more personalised savings figure, use our Cyclescheme Calculator http://www.cyclescheme.co.uk/calculatorand enter your details.
Quick fire questions:
How much will I save with Cyclescheme?
At the very least, you’ll save 25%. If you’re a higher rate taxpayer, you can save up to 35%.
What can I get through the scheme?
Almost any piece of kit you need to cycle to work. The bike (obviously), but also the accessories too – lights, locks, helmet and clothing. If you already have a bike, you can even just apply for the accessories.
How is my salary sacrifice calculated?
Very simply by dividing the total Cyclescheme package price by the length of your Hire Agreement. Usually, this means 12 payments taken from your salary, over a 12-month period.
What’s a Cyclescheme Certificate?
A voucher, coupon, ticket – it’s what you give to the bike shop in exchange for your chosen Cyclescheme package. Cyclescheme send this to your employer, who give it to you, see step 3.
I’ve paid for the bike, why don’t I own it?
Simple answer: tax. In order to protect your income tax and national insurance savings, an additional ‘transfer of ownership’ fee needs to be paid. The Government have set out guidelines for how this should work.
How is the transfer of ownership payment calculated?
There is a set percentage applied, depending on the age of your bike package. At 4 years old, the value is set at 3% (for <£500) and 7% (for >£500).
What’s a Hire Agreement?
This is an agreement between you and your employer. It states you will be hiring the equipment from them during the period of your salary sacrifice.
What if I leave my job before the 12 months is up?
This is technically up to your employer. However, usually the departing employee is required to pay the outstanding balance on the bike, before income tax savings.